Two steps that are reshaping the future of volunteer engagement!

Bob Whitesel June 3, 2025

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Let's talk about how to recruit and retain volunteers.

Today, people are incredibly busy. There are countless opportunities to volunteer, and as a result, churches often feel left out or overlooked. Here's the key: understanding volunteer bandwidth. In other words, how much time do people actually have to give?

Years ago, individuals generally had more time and fewer competing commitments. But now, with so many nonprofit and volunteer-driven organizations out there, people are realizing they can't do it all. So they're picking and choosing where to invest their limited time.

The first thing you must do is let them know you understand this reality. Acknowledge that they only have a certain amount of time—and that it's likely less than it used to be.

There are two things you can do in response:

1. Reevaluate your volunteer opportunities.
Most opportunities are based on an outdated model that assumes people can give more time than they actually can. Revisit those roles and analyze whether they still make sense in today's context.

2. Break responsibilities into smaller parts.
Instead of asking one person to take on a large role, divide that role into two smaller responsibilities. Then, recruit two different people. This makes the ask more manageable and increases your chances of finding willing volunteers.

Volunteer bandwidth is shorter today. If you want people to participate in Kingdom ministry, your volunteer opportunities must reflect that. Make them shorter, simpler, and more focused—and you'll open the door for greater involvement.

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Bob Whitesel (D.Min., Ph.D.) is a foresight coach, professor, and award-winning author of 14 books. For over 30 years, he has guided leaders and churches to pivot and engage what’s next. He holds two earned doctorates from Fuller Theological Seminary and teaches on leadership foresight, church health, and organizational change. His website is www.ChurchForesight.com. Learn More »

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