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The opportunity to coach, write, and speak on the topic of leadership is a gift that I hope I never take for granted. But a productive work rhythm is an art to be mastered.
The administrative rabbit hole is real—for all of us. Many would agree it's key to develop rhythms and routines that help us maintain priorities. But even when we know better, we can find ourselves down the rabbit hole, overwhelmed and trying to find our way out.
But here's the thing, when circumstances change or responsibilities increase, the issues are still the same. It's all about self-management. So whether I'm managing my business, leading a team, or sitting in my home office with my four-legged friend at my feet, I have to resist the administrative rabbit hole.
1. Before you begin your day, determine your priorities.You might set these priorities as you wrap up the previous day, in the morning or sometime in between, but whatever you do define your priorities before you sit down and open your computer!
2. Pre-determine when you check emails and structure your workflow. You must manage your emails and not allow your emails to manage you. Consistently reacting to emails will put your day's productivity in danger before you even think about lunch.
3. Map out your schedule each day.I'm very competitive and goal-oriented, so I begin each day by mapping out my time. I account for every 30-minute window, and then I challenge myself to stay on schedule. If I only have 30 minutes to check and respond to emails, it's incredible how fast I can clean out my inbox. Putting time limits on tasks will keep you moving forward quickly.
4. Change your scenery. I quickly get antsy and bored where I lose focus simply because I've been in the same place for too long. When possible, change where you work throughout the day. Here's a great quote. "Change of Place + Change of Pace = Change of Perspective" (Mark Batterson, Wild Goose Chase).
5. Do what only you can do and do that first.This brings us back to the first point about determining priorities, but it's worth repeating. We can get lost down the administrative rabbit hole when we lack the discipline to do the hard things first.
It's easy to be lured by a sense of accomplishment when we check a few things off a list rather than spending time on one major priority that only you can do. Do the big or harder things first when you are fresh and energized.
Plan a healthy work rhythm and routine
Maybe you're scrambling to get clarity on your priorities. Don't let life's whirlwind keep you from being purposeful.
I want to encourage you not to give up even if your schedule is packed. Take out your calendar right now and find at least one hour that you can devote to thinking, planning, and prioritizing. I promise this hour will not be wasted. It's the most valuable work you can do for yourself and your team. Make the time and make it happen.
Keep leading well.
 | Jenni Catron is a writer, speaker, and leadership coach who consults churches and non-profits to help them lead from their extraordinary best. As Founder and CEO of The 4Sight Group, she consults with individuals and teams on leadership and organizational health. Learn More » |
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